The program you just opened is a Digital Event Program. Project Baseline built it, and we can build one for your event.
A Digital Event Program is the program your guests open from a QR code, with the order of the evening, every honoree's story, your sponsors and a way to give, right on the phone that's already in their hand. It comes with a matching PDF program book.
It costs about what printing 300 booklets does, with the design included, a misspelled name can be fixed on the night, and the program is still there the morning after for the honoree who wants to send it home to family.
Event Program $750, Signature Program $1,250, and seasons from $500 per event.
The Keepers Ball is a fictional sample event, and you can open the full program on a phone-sized screen.
A printed program carries a lot of weight for one night, and then a name turns out to be misspelled in 300 copies, the sponsors who paid for visibility get a logo on page 14, the honorees want something they can send their families, and by Monday the booklets are in the recycling bin.
| Question | 300 printed booklets | Digital Event Program |
|---|---|---|
| What it costs | About $700 to $1,100 for 16 color pages, and that's before anyone designs them | $750 per event, with the design and a matching PDF included |
| When a name is wrong | You reprint, or someone apologizes from the stage | We fix it for free, even on the night |
| Late changes | Everything locks at the print deadline, which is often a week or more out | Content freezes 72 hours out, and name fixes still go through after that |
| Sponsors | They get a logo on an inside page | Each one gets its own screen with a link that works (Signature) |
| Honorees | They get one copy each, if they remember to take it home | They get a link they can text to family anywhere |
| After the night | It leaves with the centerpieces | It stays live for 12 months and then becomes a permanent archive with the PDF |
If people hold a program at your event, it can be a digital one, and every card below lists what organizations like yours put in theirs.
A standing Sunday link that changes every week, with the order of service, hymns and scripture readings, announcements, the pastor's welcome and the giving link, plus full programs for the church anniversary, Easter or a revival.
The Church Program at $199 a month is built for this.
Concert and play programs with every student's name spelled right, graduation programs with the full list of graduates and honors, and a page for the families and local businesses who sponsor the night.
A Season of 4 covers a school year of concerts, plays and graduation.
Cast and crew with headshots and bios, the director's note, scenes and songs, run time and intermission, and your donors and season sponsors, with a new program for every production and one look for the whole season.
The Theater Season of 8 is built for theaters and dance companies.
Galas, heritage celebrations, exhibition openings and lecture series, with the history behind the evening, honoree and artist bios, the run of show, and a giving link that keeps working after the doors close.
If you host four or more signature events a year, look at the Season of 4.
Galas, fundraisers and award nights, with honoree stories and photos, the run of show, your board and host committee, a screen for each sponsor, and a give button that works during the paddle raise and long after it.
If you have sponsors to thank, the Signature Program gives each one a screen.
The agenda by day and session, speaker bios with links, sponsor screens, venue details, and the PDF for anyone who'd like it offline, and one program covers up to three consecutive days.
Pick the Event Program, or Signature if you have sponsors to show.
Printing 300 sixteen-page color booklets runs about $700 to $1,100 before anyone designs them, and they're gone that night. The Event Program is $750 with the design and the PDF already included, and a season brings the price down to as little as $500 per event.
$750 per event
It's for one gala, service, recital, ceremony or graduation.
$1,250 per event
It's made for fundraisers and award nights with sponsors, and if you sell two sponsor screens at $500 each, they cover most of the cost.
Everything in the Event Program, plus:
If your organization has a full calendar, a season gives you one brand build and a program ready for every date, prepaid at a lower price per event.
$2,500 prepaid
$625 per event
Four programs within 12 months on one brand build, for cultural centers, schools with concerts, plays and graduation, and nonprofits with an event calendar.
Plan your season$4,000 prepaid
$500 per event
Eight programs within 12 months, built for theaters, dance companies and school arts programs that open a new show every few weeks.
Plan your season$199 per month
Billed annually at $2,388 a year
A standing Sunday program link we update every week with the order of service, announcements and giving, plus 2 special-occasion programs a year for the church anniversary, Easter or a revival.
Talk to usThe first 10 organizations that book pay list price and keep that price for their next event, and in return we feature your program on this page and you let us tell its story as a case study.
Tell us the event, the date and who approves the purchase, and we'll reply within 1 business day with a payment link or an invoice. Your web address and QR code files come at kickoff, so you can print table cards and signage right away.
Everything goes into one shared workbook with the run of show, names and titles, bios, the welcome letter, sponsors and links. It's due 15 business days before the event for an Event Program and 20 for Signature.
Your first proof is a private preview link plus the PDF, and it arrives within 5 business days of complete content. Your approver sends back one consolidated list of changes and we turn each revision around in 2 business days.
The program goes live no later than 3 business days before the event and stays live for 12 months, and after that the same link turns into a permanent archive page with the PDF.
A revision round is one consolidated list of changes from your approver, sent within 3 business days of a proof, and the Event Program includes 1 round while Signature includes 2.
Text edits, photo swaps, reordering, adding or removing people within your plan's limit, and color or emphasis changes within the design all count as a round.
Fixing our own mistakes never does, whether that's a typo we introduced, a broken link or the wrong photo.
We price new screens, people beyond your plan's limit, a new layout after approval, a second language or a second event separately.
The night itself is where programs go wrong, so every order comes with these protections.
Tell us about the event and we'll reply within 1 business day with availability and either a payment link or an invoice, whichever your organization needs.
This form doesn't charge anything, and we'll only use your details to answer your inquiry.
They don't. Guests scan the QR code and the program opens in their phone's browser, so there's nothing to download and nothing to sign in to.
It's live and interactive for 12 months after the event, and that's included in the price. After that the same link becomes a permanent archive page with the PDF download, and if you'd like the full version to stay live longer it's $150 a year, opt-in.
Your words, photos, logos and sponsor marks stay yours, and you get the PDF plus a permanent license to use, print, share and archive the finished program. Project Baseline keeps the engine and templates it's built on, and a small "Powered by Project Baseline" line stays in the footer.
The Event Program includes 1 revision round and Signature includes 2. A round is one consolidated list of changes from your approver, and we'll send it back within 2 business days. Fixing our own mistakes never counts against you, and name fixes on the night are always free.
The published Terms govern, and in short:
Our target is WCAG 2.1 Level AA, which means strong color contrast, text that can be enlarged, labels screen readers can follow, and image descriptions written from the ones you give us. If your organization has its own accessibility requirements, tell us before you order so we can confirm what's needed.
The program doesn't depend on venue Wi-Fi at all. It's a light page that loads over a guest's own cell signal, and once it's open it stays readable on the phone. For rooms where the signal's weak, like basements and some sanctuaries, we add a second QR code that opens the PDF version, and the PDF is also a download on the program's cover.
You can. Your program can live at an address on your own website, like program.yourorg.org, once your IT person adds one DNS record, and we'll handle the rest. It's included with Signature and it's a $150 add-on with the Event Program.
Of course, and the PDF program book that comes with every program makes it easy to print a few for the head table or for guests who'd rather have paper.
You can pay by card or ACH. If your organization pays by invoice after a committee or board vote, choose "Request an invoice" and we'll send one, with a W-9 if you need it.
We're building a Live edition for events that want the program to move with the room, with an "on stage now" marker run from the booth, audience questions sent from the program, and sign-up capture. It isn't for sale until it's been built and tested at a real event.
Join the list and tell us which of these you'd use, because that's how we'll decide what gets built first.
Project Baseline is the strategy and innovation consultancy Todd Walton founded in 2009, and we build programs the way we run every project, with one approver, clear dates and a plan for the night itself.